SITES AND FACILITIES

Applicants seeking to host an event at a Tourism Facility under the responsibility of the Ministry of Trade, Investment and Tourism must complete, sign and submit a Rental of Tourism Facilities Application Form.

For Applicants whose event requires approvals and licences based on the type of event must ensure that they have them to commence hosting (some general guidelines are discussed later in this policy.) Approvals and licences can be acquired from the following entities:

1. Trinidad and Tobago Fire Service (TTFS)
2. Trinidad and Tobago Police Service (TTPS)
3. Magistrate’s Court of Trinidad and Tobago
4. Ministry of Health (MoH) – Public Health
5. Ministry of National Security – Lifeguard Services Division
6. Environmental Management Authority (EMA)
7. Insurance Organisation – Public Liability Insurance
8. Copyright Organisation of Trinidad and Tobago (COTT)

All applications for the hosting of an event must submit at least three (3) weeks in advance depending on the magnitude of the event, along with copies of all approvals and licences provided to the Applicants.

Completed Application Forms must be addressed to the Project Management and Facilities Unit and submitted via email at mtti-bookings@gov.tt or fill out the physical form and return it to the Ministry’s Project Management and Facilities Unit. The Project Management and Facilities Unit will acknowledge receipt via email to the Applicant. Please note, that an acknowledgement email does not constitute an approval by the Ministry for the hosting of an event at any of the facilities under its purview.

An Evaluation Committee established by the Ministry shall be composed of members with the relevant skillsets and interaction with the sites. This Evaluation Committee will be responsible for reviewing and providing recommendations to determine the approval, conditional approval or denial for the hosting of events at any of the Tourism Facilities. The Permanent Secretary is responsible for granting or denying approvals for hosting of events, the Project Management and Facilities Unit will notify applicants on the status of their application via email. In addition, for approved events, the Ministry shall inform its assigned officer of the upcoming event at the respective tourism facility.

An approved official of the Ministry will monitor all hosted events to ensure compliance with the terms and conditions outlined within the policy guidelines. The official will also be responsible for noting and reporting any issues arising from an event to the Ministry.